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For advice practices — AU, US & UK

FDS season again.
47 letters by Friday.

FDS, opt-in, annual reviews, SOAs, ROAs. The compliance work eats the practice. We automate the drafting, the chase, and the review meeting prep — so advisers spend the day with clients, not in XPLAN templates.

Book a free advice practice audit →See the automations
Financial advice practice dashboard automating SOA prep, FDS letters and review meeting workflow
Works with what you already advise in
XPLAN AdviserLogic Xero Microsoft 365
Where advice practices drown

FDS & opt-in

Annual ritual. 47 ongoing-fee clients. Each letter slightly different. Compliance-critical.

SOA / ROA drafting

Templates exist; tailoring them per client still eats half a day each.

Annual review prep

Pre-read, agenda, fact-find refresh. The night before, every time.

Fact-find collection

Same forms, every new client. Same chase. Same delays.

An FDS season

Same book,
two seasons.

Before

FDS season — manual

  • Week 1: FDS spreadsheet built. Cross-check XPLAN for ongoing-fee clients.
  • Week 2: Templates tailored per client. 47 letters by hand.
  • Week 3: Sent. Half haven't responded. Chase begins.
  • Week 4: Compliance officer asking. Some will be late.
  • Week 5: All sent eventually. Adviser hours spent: 60+.
After

FDS season — automated

  • Week 1: Ongoing-fee clients pulled from XPLAN. Personalised FDS drafted per client.
  • Week 1: Adviser reviews and signs. 47 letters dispatched in a day.
  • Week 2: Auto-chase running on unresponsive clients.
  • Week 3: 44 of 47 returned. 3 surfaced for adviser-call escalation.
  • Compliance: Audit log immaculate. Zero late.
What we'll automate

The advice-specific workflows.

📜

FDS letter run

Ongoing-fee clients pulled from XPLAN. Personalised FDS drafted, reviewed, dispatched. Audit-log immaculate.

Replaces 60+ adviser hours per season
📋

SOA prep

Fact-find + risk profile + recommendation strategy → SOA draft using your template. You polish, not start.

Replaces 4–6 hours per SOA
✍️

ROA drafting

Insurance switch, fund review, contribution change — ROA drafted from CRM data + product comparison.

Replaces 1–2 hours per ROA
🗓️

Annual review meeting prep

Pre-read pack: portfolio update, goal progress, fact-find delta, agenda, action list — built from XPLAN.

Replaces the night-before scramble
📥

Fact-find collection

New client → digital fact-find dispatched, auto-chase, auto-saved to XPLAN. Adviser sees the meeting prepared.

Replaces 3 weeks of back-and-forth
📞

Client communication cadence

Birthdays, milestones, market events — adviser-curated touchpoints sent on a cadence per client.

Replaces the "I keep meaning to call them" gap
Advice-practice questions

Straight answers.

Yes — all three. Client data, fact-find, portfolio, goals and product holdings flow into the automations. We layer on top of your existing CRM.
The drafting and dispatch is automated; review and sign-off stays with the adviser. The audit log captures every action — when sent, when delivered, when acknowledged. That's what compliance needs.
They're drafted from your existing template + the client's actual circumstances. Strategy, recommendations, risks — tailored. The adviser polishes the language. Clients get something better than what they're reading now.
Per-automation fee + monthly platform. Mid-size advice practices typically see 15–25 hours per adviser per month back. Specific number after the audit.
Related

Other finance work we automate

🧮

Accounting

Practice workflow, e-sign, deadlines.
📚

Bookkeeping

Bank rec, supplier chase, Hubdoc.
📋

Tax & BAS

Lodgement workflow, ATO portal.

Book a free advice practice audit.

30 minutes. We'll map FDS, SOA, review meeting and fact-find pinch points — and which three automations free the most adviser time.

Book a free advice practice audit →
No obligation Australia, US & UK 2-week first automation